VILLAGE OF UNADILLA, NEBRASKA
REGULAR BOARD MEETING
October 09, 2019
The regular monthly meeting of the Board of Trustees of the Village of Unadilla, Nebraska, was held on Wednesday, October 09, 2019, 7:30 p.m. at the Unadilla Community Library. Notice of said meeting and proposed agenda of then known subjects was given by posting in the three following places within the Village: Countryside Bank, Post Office, and Community Center Notice Board; and by serving a copy of said notice to each member of the Board of Trustees more than 5 days prior to said meeting. Trustees present: Dan Crownover, Dale Stoner, Janet Oelke, Scott Hincker and Lynn Schomerus. Visitors: none
Chairman Crownover called the meeting to order at 7:30 p.m. He reminded everyone of the location of the Open Meetings Act Poster.
Schomerus made a motion to approve the September 2019 minutes; Hincker seconded. Roll call vote: Stoner, Oelke, Hincker and Schomerus voted aye. The following voted Nay: none. Chairman Crownover abstained. Motioned carried. Stoner made a motion to approve the September 2019 treasurer’s report, bank statements, reconciliation, and receipts; Hincker seconded. Roll call vote: Stoner, Oelke, Hincker and Schomerus voted aye. The following voted Nay: none. Chairman Crownover abstained. Motion carried.
The following claims were reviewed:
Rohlfs $396.18, Wilhelm $251.28, Zahn $1,553.68, Kastens $1,167.79, Countryside Bank $42,993.75, USPS $110.00, RWD#3 $1,735.65, Papillion Sanitation $2,082.75, NC Utilities $1,414.29, OPPD $33.00, Zito Media $88.45, Recycling Enterprises $200.00, Gatehouse Media $24.20, One Call Concepts $14.59, Frontier Coop $66.03, Syr Motor Supply $5.99, DHHS $66.00, B&B Pump $40.80, Syracuse Iron $84.21, Stutheit Impl $121.22, NE Municipal Clerks Assoc $25.00, NE Dept of Revenue $25.00, IRS $1,022.57, NE Dept of Revenue $280.20, Crownover $138.52, Stoner $115.44, Oelke, $115.44, Hincker $115.44 Schomerus $115.44, NE Dept. of Revenue $1,677.00, Windstream $80.31, Stoner $25.64.
Hincker made a motion to pay claims seconded by Oelke. Roll call vote: Stoner, Oelke, Hincker and Schomerus voted aye. The following voted nay: none. Chairman Crownover abstained and Stoner abstained on the check for the $25.64. Motion carried.
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UNFINISHED BUSINESS
The amount of the Keno Check was $1,899.22
Water consumed: 691,000; water paid for: 554,000; balance for month:
-137,000; YTD: -4,414,000. The water sample for September came back with a hit of coliform. The repeat samples did as well at 2 locations. We are in a level I assessment from DHHS. Dwight is disinfecting the water for 7 days taking residuals each day. The water hydrants have been flushed and the water tower overflowed. Clerk will take several special tests before our regular sample for October. It was brought to the Boards attention of a smell at the business’s downtown. It was decided to have Lovell Excavating clean out the sewer line in the alley when they come to repair the water leak on 5th street and repair the pipe at the water pit north of town.
Schoolhouse items: Capitol City Electric has ordered the new lights for the gym and will notify us when they come in. A time to replace the old ones will be set up at that time.
Cardinal Heights – JEO will notify us when everything is ready on the final plat.
Trimming of Overhanging Tree’s. Oelke will give a list of streets and properties with the worst overhanging trees. The Board will table this matter until next month.
Public Comments: none
NEW BUSINESS
After receiving a letter from the State Auditors Office, it was decided to implement some new procedures of payment of claims. Resolution R10-19 of Ordinary and Necessary Expenses was introduced and a motion to approve was made by Hincker, seconded by Schomerus. Roll call vote: Stoner, Oelke, Hincker, and Schomerus voted aye. The following voted nay: none. Chairman Crownover abstained. Motion carried. All remaining claims will be approved at the Board Meeting. It was decided to add Trustee Oelke to the checking accounts to help with signing checks for the chairman and also clerk for more security purposes. Schomerus made a motion to add Oelke to the signature cards for all village accounts, seconded by Hincker. Roll call vote: Stoner, Hincker and Schomerus voted aye. The following voted nay: none. Chairman Crownover and Oelke abstained. Motion carried.
Hincker made a motion to approve and Pass Resolution R09-19, Signing of the Municipal Annual Certification of Program Compliance Form 2019. Stoner seconded. Roll call vote: Stoner, Oelke, Hincker and Schomerus voted aye. The following voted nay: none. Chairman Crownover abstained. Motion carried.
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Chairman Crownover signed the Certification.
Clerk presented to the Board an estimate from Qtec to replace and update the computers, wifi routers with the labor to install them in the office. Stoner made a motion to update the equipment, Oelke seconded. Roll call vote: Stoner, Oelke, Hincker and Schomerus voted aye. The following voted nay: none. Chairman Crownover abstained. Motion carried. The clerk will take the cost out of the general account and split it between the four different funds, water, sewer, street and general.
It came to the Boards attention that the Quonset property to the east side and also the property along the railway to the sewer ponds were still owned by OPPD. The Otoe County Assessors Office along with the Otoe County Surveyor had erroneously had the property in the Village name. Chairman Crownover is working with them to get this matter resolved.
The list of delinquent water and sewer patrons was reviewed: Account #017, 063, 074, 088, 093, 104, 108, 141 and 176.
In correspondence: The Unadilla Area Fund will be sending out the All Fund Drive letters the end of October. Clerk to attend training October 24th in Tecumseh for the remainder of credits needed for her water operator’s license. Insurance audits will be completed in October. Alexis Seelhoff donated an elliptical bike to the work out room and the Syracuse Fire Department gave a donation for the use of the park.
The meeting adjourned at 9:20 p.m.
___________________________
Village Clerk-Treasurer
A complete and current copy of these proceedings is available for
inspection at the Village Office during normal business hours.